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How to use AI to craft effective job descriptions 💼

A comprehensive guide to creating powerful job descriptions using AI.

Author

Hussein Yahfoufi
July 06, 2023

Hiring a new employee (full-time or part-time) can be very time-consuming and stressful, especially when you are most likely also juggling all of your other responsibilities that are not going on pause while you focus on hiring.

This is why we are turning to AI to see how ChatGPT or Bard can help you with the hiring process.

In this first article on recruiting and hiring with the help of AI, we are going to focus on putting together the content of the job description.

Let’s get to it! 💼

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🤖 Job description prompt

The prompt you can use to have AI generate a job description for you, looks something like this:

Generate a job description for a [role] position at a [company type] called [company name]. The company is based in [company location] but also open to remote candidates. [company name] values [company values]. The tone of the job description should be [job description tone].

The role involves [highlights of the responsibilities].

Required qualifications include [highlights of the qualifications].

The benefits are [highlights of benefits].

This job ad will be posted on [job board names].

Let’s work through each section at a time and see an example.

📝 Gather the basics about your company

As a start, you need to include the basics:

  1. Company name: either your actual company name or add a nickname instead. See the pro tip below.

  2. Company location: where is your headquarters? Do you allow remote work or not?

  3. Company type: is this a startup? A retail store? A hospital? A family-owned business?

✨ Pro tip: if you are concerned about privacy, you can include a nickname for your company that you can then replace with your actual company name when done. But try to make the nickname relevant to your industry as ChatGPT will derive more details for the job description from the name.

💌 Company values and benefits

You don’t have to list your entire value statement (or list) in the prompt you give the AI. But including a few important ones help shape the job description and gives the AI more context to create a useful job description for you.

For example, you can include:

  1. Innovation: do you encourage your employees to think outside of the box and come up with new ways of doing things?

  2. Creativity: do you let your employees express themselves with their own email signature?

  3. Continuous learning: do you offer a kick-ass policy on taking time for training and getting reimbursed?

  4. Commitment to work-life balance: one free mental health day a month? If Tuesday is a holiday then Monday is off? Who works between Christmas and New Year’s anyways?

  5. Team-oriented culture: sink or swim together?

  6. Social responsibility: do you focus on sustainability, community engagement, ethical conduct, and integrity?

  7. Customer-centricity: are you the next Zappos in the making?

  8. Health and wellness programs: gym memberships, mental health resources, or wellness challenges.

  9. Flexible work arrangements: are you still good with remote work or a hybrid schedule? Are hours flexible? Do you offer unlimited vacation days?

  10. Company events: regular social events, daily lunches, team-building activities, or company retreats.

💼 Job role, responsibilities, and qualifications

Now let’s get into the job itself. Include short blurbs on the following:

  1. The role: what is the job, in simple, clear language.

  2. Outline key tasks the individual will undertake.

  3. List out any must-have qualifications.

✨ Pro Tip: use external facing job titles in your headline and keep your internal titles for the details or you career page. It’s really fun to call your customer service people ninjas, but a job posting that says you are hiring ninjas will get lost when prospects are searching for new opportunities.

🎵 The tone of the job description

The tone of the job description should match your company culture. You just need to include one of these:

  1. Formal

  2. Casual

  3. Enthusiastic

  4. Authoritative

  5. Friendly

  6. Inspirational

🌐 Which job boards are you posting in?

Let the AI know the primary job boards you are planning to use. This will give the AI more context on the tone and style to use.

A LinkedIn ad will look very different than an ad on Angel List or one on Mandy or Nurse.com.

🧪 Example job description written by AI

Let’s put it all together now with a full example:

Prompt

Generate a job description for a Marketing Manager position at a tech-forward architecture firm called 'J Designs'. The firm is based in Huntington Beach but is also open to remote candidates. J Designs values innovation, creativity, and continuous learning. The tone of the job description should be casual and enthusiastic.

The role involves leading a small team to develop and implement marketing strategies to increase brand awareness and drive user acquisition. The marketing manager will work closely with the sales and product teams, manage social media and content creation, and monitor and analyze marketing trends.

Required qualifications include a Bachelor's degree in Marketing or a related field, 5+ years of marketing experience (preferably in the real estate, architecture, or interior design industry), proficiency in digital marketing tools and platforms, strong analytical skills, and excellent leadership abilities.

The benefits at J Designs include a competitive salary, health and dental insurance, a 401(k) match, unlimited vacation, opportunities for continuous learning, and a vibrant, collaborative work environment.

This job ad will be posted on LinkedIn and ASID.

Response

Marketing Manager - J Designs - Huntington Beach (Remote Friendly)

Hello future architects of your career!

We’re J Designs, a trailblazing architecture firm that thrives on innovation, creativity, and the spirit of continuous learning. We believe in pushing the boundaries of design, making bold decisions, and embracing change, all while staying committed to sustainable practices. And right now, we’re on the lookout for a passionate and dynamic Marketing Manager to lead our ever-growing team! 🚀

Are you driven by storytelling that shapes perception? Are you adept at developing strategies that make a brand shine? Are you a pro at digital marketing tools and platforms, with a keen eye on marketing trends? If you answered yes to these questions, we want you to join our ranks!

What You'll Be Doing:

  • Spearheading a talented marketing team to execute strategies that increase brand visibility and user acquisition

  • Collaborating seamlessly with sales and product teams to unify our brand voice

  • Overseeing our social media presence and content creation, making J Designs a household name

  • Monitoring and analyzing marketing trends to keep us at the forefront of industry innovation

We'd Love To Meet Someone With:

  • A Bachelor's degree in Marketing or a related field (we value your education!)

  • 5+ years of marketing experience, preferably in the real estate, architecture, or interior design industry (show us what you've got!)

  • Proficiency in digital marketing tools and platforms (tell us about your favorite tool)

  • Strong analytical skills (because numbers don’t scare us and shouldn't scare you either)

  • Excellent leadership abilities (you're here to guide us to the top)

Why Join J Designs:

  • Competitive salary (because your skills are worth it!)

  • Comprehensive health and dental insurance (we've got you covered!)

  • A 401(k) match to help secure your future (let's build it together!)

  • Unlimited vacation time (you deserve a break!)

  • Opportunities for continuous learning (we're always growing!)

  • A vibrant, collaborative work environment (let's have fun while we work!)

Whether you're based in Huntington Beach or anywhere else, we’re open to having you work with us remotely. We’re all about the work you do, not where you do it.

If you're ready to create and inspire, to learn and grow, to lead and prosper, let’s chat. Be a part of the future with J Designs, where we turn ideas into reality, and reality into remarkable.

Feel the vibe? Hit that apply button! Let's shape the future of architecture together!

Note: We will be posting this job opportunity on LinkedIn and ASID.

J Designs is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Not bad right? You now have a great starting point that you can tweak and then post on job boards.

Good luck with your search! 🚀

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